This page will provide you with information as to what you will need to do to obtain storage space in the UNSW Data Archive through completion of a UNSW Research Data Management Plan (RDMP).

This page contains the following elements:

 

Completing a RDMP or a Get post-project storage form to receive access to the UNSW Data Archive

The UNSW Data Archive is integrated with the Research Data Management Plan (RDMP) segment of the ResData service – you apply for your storage allocation and manage Data Archive access within the Data Management area of ResData. There are three possible options to obtain data storage within ResData:

  1. Plan project: if you are starting, or in the middle of, your research, this is the option for you. To apply for data storage in the Data Archive select “Yes” to the question “Is data storage allocation required?” under the Data Storage section (the last page) of the plan.
  2. Plan HDR project: if you are a HDR candidate, this is the option for you. To apply for data storage in the Data Archive select “Yes” to the question “Is data storage allocation required?” under the Data Storage section (the last page) of the plan. Note: your Supervisor will be automatically granted Reader level access to your Shared folder in the Data Archive.
  3. Get post-project storage: if you have completed a research project, for which a RDMP was not required, and you wish to store your research data in the Data Archive, this is the option for you. Complete all required fields (Project title, Project affiliation, Project personnel (LCI is mandatory), Retention period), Submit the form and, once approved, you will receive storage allocation in the Data Archive.

Note: Before you can access the UNSW Data Archive you must have received approval (via email) from a submitted RDMP or Get post-project storage form. For further information see Space allocation (Collections) in the Data Archive below.

Follow the link for a completed sample RDMP (Engineering).

Note: the RDMP is a living document, it can be updated at any time and research team members may be added or removed by editing/updating the RDMP (for more information see the How can I share my data with other researchers? FAQ).

For storage space to be allocated in the Data Archive for a research project the RDMP form must contain the following two elements:

 

Selecting the Data Archive to store your research data:

Select UNSW Data Archive as your Preferred storage under the question 'Is storage in the UNSW Data Archive required?' (in the Data Storage section of the RDMP) to obtain storage space in the Data Archive.
  storage selection 

 

Research team member identification:

You’ll be asked to include a list of authorised users (under the Project Personnel area, in the Project Governance section of the RDMP).
project personnel

    • Assign specific permissions to each team member at this time:
      • Lead Chief Investigator (LCI): Primary researcher or person responsible for the project. A LCI has read/write access to the Data Archive - able to upload, download and create Sub Collections (folders). Able to update (i.e. change role), add, and remove, team members in ResData
      • Research Project Manager (RPM): Nominated by the LCI to manage or administer the project. A RPM has read/write access to the Data Archive - able to upload, download and create Sub Collections (folders). Able to update (i.e. change role), add, and remove, team members in ResData
      • Contributor: Researcher who contributes to a project. A Contributor has read/write access to the Data Archive - able to upload and download but unable to create Sub Collections (folders).
      • Reader: Researchers or administrators with read-only access to the Data Archive - able to download only.

 

  • Roles and access inside the Data Archive:

 

Space allocation (Collections) in the Data Archive

  • you will receive an email confirmation of Data Archive allocation once your RDMP has been approved - usually within 48 hours. If you do not receive notification, please contact your local IT support or the UNSW IT Service Centre (9385 1333).
  • the name/label of your space allocation, your Collections (folder) in the Data Archive, will correspond with the ResData Project ID (e.g. D23423776 or H23423776)

Note: HDR candidates will see two folders (Private and Shared) under their top level folder, labelled with their ResData Project ID, inside the Data Archive. For more information see the Who has access to my Private and Shared folders (HDR candidates)? FAQ.

 

Help and further information: